Blog » Event Planning

Welcome to the Event Planning section of our blog! Here you’ll find all the articles we have that are related to Event Planning as a whole. Obviously we’ll throw in some relevant info about Everwall, if it makes sense to do so.

How to Add a Social Wall to Your Conference Registration Site

When someone lands on your conference registration website, they usually have one question running through their head: what is this event actually like? They can read your agenda and scan your speaker list, but those things are written by you. They know you want them to sign up. What they really want is proof from people who went last year and were glad they did.

That proof already exists. Your past attendees posted photos from the keynote, shared quotes they liked, and tagged your event in their stories. Those posts are honest in a way your marketing copy never can be, because the people who wrote them had nothing to sell. Putting that content directly on your registration page answers the “is this worth my time and money” question before a visitor even has to ask it.

Social Wall Ideas for End of Year Corporate Events

December fills up fast. There’s the year end all hands, the recognition dinner, the town hall where leadership shares what’s next, and the holiday party squeezed in somewhere between them all. Most of these events run the same way: someone clicks through a slide deck while a few hundred people watch, check their phones, and wait for lunch. The employees who did the actual work that year end up as the audience instead of the main event.

A social wall flips that around. Instead of showing another chart, you put your people on the screen. Their photos, their shout-outs, their memories from the past twelve months show up live in front of the room. The rest of this article walks through specific ways to use one at your end of year corporate events, plus how to get more out of that same content once January rolls around.

How to Turn Gala Guests Into a Live Fundraising Feed

Picture the moment during a gala when the paddle raise starts. The emcee calls out a number, a card goes up, and the room claps. Then it goes quiet again until the next gift comes in. Most of the energy lives in short bursts, and the people sitting at the back tables can barely tell what is happening.

A gala social wall changes how that moment feels. It is a large screen (or several screens) that shows donor names, short messages, tribute notes, and photos as they come in during the night. Instead of generosity happening one gift at a time in a corner of the room, everyone can see it build. A charity event live feed keeps the whole room looking in the same direction, and that shared attention is what pushes the next person to give.

How to Run a Social Wall at Your Company Holiday Party

Picture the moment right after a team toast, when everyone is laughing and a few people pull out their phones to snap a picture. At most company parties, those photos vanish into camera rolls and nobody sees them again. A holiday party social wall catches those pictures, those shout-outs, and those short messages, then puts them up on a big screen for the whole room to enjoy while the party is still going.

That is the whole idea. The wall takes the fun people are already having and shows it back to them in real time. It gives guests something to look at between the food, the drinks, and the dancing, and it keeps the energy going without anyone needing to run a game or grab a microphone.

How Nonprofits Can Get a Social Wall Paid For by a Sponsor

Spring gala season brings a familiar tension. Your committee wants the event to feel current and lively, but every new idea runs into the same wall: the budget. Someone suggests a big screen showing guest photos and messages in real time, and before the sentence is finished, the treasurer is already shaking their head. It looks like one more cost on a night that already has too many.

But a social wall does not have to be a line item you fight for. With the right setup, it becomes something a local business pays for, your nonprofit marks up, and your event keeps the difference. The screen shows up at your gala, your donors enjoy it, and your organization walks away with extra money instead of a new expense. This is a model built to survive a budget meeting, and it starts with how you frame the wall before anyone talks price.

A Social Wall Checklist for Your Next User Conference

A social wall looks simple when it is running well. Posts scroll across a big screen, people point and smile when they see their own photo, and sponsors get their logo in front of a full room. What you do not see is the planning that made all of that happen without a single hiccup.

Most of the problems people have with a social wall are not surprises. They are things that were never written down, never assigned to anyone, and never tested before the doors opened. A wall that works on event day was checklisted about two weeks earlier, when there was still time to fix the wifi, load the sponsor graphics, and tell your team who is watching the screen and when.

How to Add Live Polling to Your Event Without Another App

You already know the moment. A speaker finishes a point and says, “Let’s hear from you. Pull out your phones, go to this website, type in this code, and answer the question on the screen.” Then the room goes quiet. People squint at the code. A few give up. By the time most of the audience has the poll loaded, the speaker has already moved on, and the results trickle in too late to matter.

This happens because the poll lives somewhere separate from everything else at your event. Attendees have to leave whatever they were doing, find a new site or download a new app, and focus on a screen that has nothing to do with the rest of your program. For something meant to pull people in, that is a lot of friction.

How to Plan a Spring Gala Your Guests Will Post About

You spent months on gala planning. The flowers arrived on time, the band is warming up, and the centerpieces catch the light just right. The room looks exactly like the picture in your head. Then you glance around during dinner and notice something missing. Nobody is holding up a phone. Nobody is sharing anything. The most beautiful event your nonprofit has ever hosted is happening entirely inside four walls, and tomorrow almost no one outside the room will know it took place.

This happens at galas more than people admit. A gorgeous event does not automatically become a shared one. Guests post when you give them a reason to, and when you make it easy. The good news is that you can plan those reasons into the night the same way you plan the menu or the seating chart. Below are fundraising gala ideas built around real moments people want to capture, along with a few ways to keep the energy going long after the last guest leaves.

The Event Technology Worth Budgeting For in 2027

Every fall, event teams sit down to plan the next year’s spending. The venue gets a line. Catering gets a line. Audio and video get a line, no questions asked. Then someone brings up engagement, the polls, the social wall, the mobile agenda, and suddenly it’s treated like an extra you add only if there’s money left over.

That order is backwards. The parts attendees actually touch during your event are the parts that decide whether they stay in their seats or scroll through email. If you’re building an event technology budget for 2027, this is the piece that deserves a permanent spot, not a maybe. Below, you’ll find where event money really goes, why engagement earns a standing line, how to stop paying five vendors for things one platform can do, and a worksheet you can copy straight into your plan.

Accessible Social Wall Guide for Event Planners

You picked a spot near the main stage. The screen is big, the posts are rolling in, and people are stopping to look. Then someone in the front row squints, leans toward a friend, and asks, “What does that say?” That small moment tells you something important. An accessible social wall helps people in the room read the posts, see the content, and follow along.

For universities and associations, this goes past being a nice touch. Many of these groups have accessibility rules built right into how they buy things. If a vendor can’t answer questions about accessibility, that vendor gets crossed off the list. This article walks through what an accessible social wall looks like, how the WCAG guidelines apply to a live display, and the questions you should be asking before you sign anything. None of this is legal advice, but it will help you have smarter conversations with your team and your vendors.

Social Wall Sponsorship Cost at Conferences

If you sell sponsorships or buy them, understanding social wall sponsorship cost starts with knowing what the price includes. Most conference line items are hard to measure. A sponsor pays for a banner or a lanyard, then hopes someone noticed. A social wall is different. It runs on a big screen all day, people watch it, and sponsors can ask for reporting on their branding’s screen time. That makes clear deliverables an important part of the pricing conversation.

This article breaks down what a social wall sponsorship actually costs, what each price level should include, and how the value stacks up against the usual conference sponsorship options. If you organize events, there are notes for you on how to write a package that earns its price. If you sponsor them, you’ll know what to ask for before you sign.

Medical Meeting Social Wall Moderation and Compliance

If you run an annual congress, your medical meeting social wall should be the least of your worries at 6 a.m. Your real fear might be a slide from a late-breaking session reaching a public feed before the study’s publication, or a public teardown of how a clinical trial was ran. A social wall can feel like one more place where that could go wrong. However, with the right controls, it becomes the opposite. It becomes the single display where you decide exactly what thousands of physicians, industry guests, and reporters see.

This article walks through the two main risks that actually matter at a medical conference. It explains how moderation gives you control over both and includes policy language you can adapt for your attendee guidelines. Compliance comes first here. Attendee participation is worth having, but at a medical meeting it is the second priority when you need to control the message.

What Association Sponsors Will Pay for a Social Wall

Pricing season is stressful. You are staring at a blank line in your sponsorship prospectus, and someone on your committee wants to know what to charge for the social wall. Guess too high and it sits unsold. Guess too low and you leave money on the table for a whole year. The good news is that you do not have to guess at all. Real associations publish their sponsorship rates in public prospectuses every year, and once you see what they charge, setting your own social media wall sponsorship price becomes a lot easier.

This article walks through the published benchmarks, how to price the wall based on your own event, what belongs in each package, and why the margins are better than most people expect.

2027 Event Trends to Plan For

If you are building your budget for next year right now, deciding which 2027 event trends to plan for means making a bet. You are guessing which parts of your event will pay off and which parts will sit unused. The events that do well in 2027 will not be the ones with the biggest screens or the flashiest opening video. They will be the ones that planned exactly how attendees take part, step by step, the same way you plan catering or seating.

On one side are events that design participation on purpose, on the other are events that put people in a room and hope something happens. The 2027 event trends below all point in that same direction, and each one comes with a key takeaway on what it means for you and a link to read more about it, if you’d like. If you read our event trends article in 2025, think of this as the next chapter, with more focus on getting people involved.

What Makes a Social Wall Work at a Hybrid Sales Kickoff

Picture the main stage at your sales kickoff. The lights are up, a leader is on stage, and the room is loud with cheering reps. Now picture a rep sitting at home, watching that same moment through a laptop. They see the back of someone’s head, hear muffled applause, and feel like they’re watching a show instead of being part of one. That gap is the biggest problem with a hybrid sales kickoff, and most companies don’t notice it until half their team has quietly checked out.

The good news is that this problem has a clear fix. A shared social wall, one that both the in-room crowd and the remote reps can see and post to, puts everyone on the same footing. This article walks through why hybrid SKOs lose remote people, and how one screen can pull them back in.

A Timeline for Planning Your 2027 User Conference Social Wall

If your team is planning a user conference for May or June 2027, you are probably deep in the fall prospecting window right now. You are lining up venues, sketching out the agenda, and figuring out how to price sponsorships. Somewhere in the middle of all that, someone will ask whether you should have a social wall at the event.

The answer is easier when you ask it early. A conference social wall is a large screen (or several) that shows attendee posts, photos, and messages in real time. When teams decide to include one at the last minute, it becomes a scramble. They pay rush fees, they miss the chance to sell it to sponsors, and they end up stapling it onto a plan that was already finished.

How to Launch a Last Minute Event Social Wall

Your event is two days away, and someone just asked why there is no social wall in the main hall. Maybe a sponsor requested one. Maybe you saw a competitor’s wall and realized attendees would love it. Either way, the clock is running, and you are wondering if there is even enough time to pull it off.

There is, and with plenty to spare. A last minute event social wall is one of the most realistic add-ons you can pull together on a short runway. Most teams have a polished self-service wall built and running in a few hours at most, and the fastest go from signup to live in about ten minutes. You do not need a printer, a shipping deadline, or weeks of promotion. You need an account, a screen, and an afternoon.

This guide walks you through a quick social wall setup step by step, with rough timing for each part. If you want the full, no-rush version later, we have a complete step by step setup guide you can bookmark. For now, let’s focus on getting live today.

How to Get a Graduation Social Wall Approved (in One Meeting)

Most commencement committees walk into their first planning meeting assuming that any new technology means months of paperwork. Someone brings up an idea, and before the sentence is finished, another person mentions the request for proposal, the vendor review, and the budget cycle that closed weeks ago. The idea gets tabled, and the ceremony ends up looking a lot like last year’s.

That assumption is correct for big-ticket items. It is not correct for a graduation social wall. At the price point a social wall costs, adding one to your graduation ceremony often falls under your university’s micro-purchase threshold, which means it can go on a departmental card without a formal procurement process. If your committee holds its first meeting for a spring 2027 commencement this October, you have plenty of time to add one, and you can do it in a single meeting instead of a single semester.

This article walks through the case for having a social wall at commencement in the first place, where it fits in your commencement planning timeline, who needs to say yes, what to bring to that October meeting, and how to handle the small amount of vendor paperwork that does come up.

How to Put a Social Wall on the Big Screen at Winter Commencement

The lights dim, the graduates file in, and the arena screen usually shows the same static slide it has shown for the last twenty minutes. Meanwhile, families in the stands are already snapping photos, texting proud grandparents, and posting pictures of their graduate. All of that energy is happening on hundreds of phones, and none of it is on the screen everyone is looking at. A winter commencement social wall changes that. It pulls posts from families and graduates into one live feed and puts them on the big screen for the whole room to see. If you are the […]

Social Media Wall Cost in 2026 and How to Budget for One

If you have ever tried to figure out the social media wall cost, you probably ended up more confused than when you started. One company shows a single event price. Another shows a monthly plan. A third one asks you to “contact sales” and never lists a number at all. It feels like every vendor is speaking a different language, and none of them make it easy to compare.

The good news is that social wall pricing follows a few simple patterns once you know what to look for. In this guide, we will walk through the three main ways these products are priced, what actually makes the price go up or down, and how much you should plan to spend based on the size and type of your event. By the end, you will know exactly which pricing model fits your situation and how to budget without overpaying.

1
2
3
4
…
15
→