How To Set Up A Change-Tracking Process That Works For You

Today, I’d like to revisit the topic. Well, sort of – we’re going to discuss one particular aspect: change tracking and incident tracking. Change tracking refers to keeping documentation whenever a change in circumstances occurs related to your event. These could include the loss of a keynote speaker, a request for additional seating, a new sponsor, or a change in food service. Incident tracking, meanwhile, is a process implemented to document any problems that might occur while you’re running an event. Although the two may seem to be very different birds, they’ve actually got more in common than you might…

Most Common Health Issues Faced By Event Planners

Your job can be hazardous to your health.

Every profession carries with it a host of hazards one needs to deal with each and every day. Failure to address any of these problems adequately could well lead to something a lot more permanent. Especially in event management – a career in which you’re constantly on the move – that’s something you want to avoid.

The Three Most Common Event Security Threats

Even if you’ve planned out the best event in the world, without proper security you’re very likely to end up running into trouble. See, there’s a lot that can go wrong with an event besides logistics. You need to take the proper steps to ensure that you, your team, and your guests are properly safeguarded against anything that might cause them harm. In short, you need to make certain your event is secure. The first step in doing so, of course, is knowing what sort of threats you’re likely to face. Let’s get started. Equipment Theft This is by far…

The Importance of Due Diligence And Guest Background Checks

If you’re going to bring a third party in to help with your event – be they a DJ, a vendor, or a security firm – then it’s in your best interests to look into their background before you opt to work with them. The reason, of course, is tied to liability. That is, if you knowingly (or unknowingly) hire a criminal of any kind to assist with your event, then you’re the one who bears the brunt of the legal backlash if and when they step out of line (to say nothing of the damage this can do to…

Dealing With Illness As An Event Planner

As an event manager, you’re generally going to be working with large groups of people on a regular basis. What that means is that even if you take good care of yourself, you’re exponentially likelier to end up sick. That in turn means your productivity goes straight through the floor. It goes without saying that you don’t want that to happen. So, if you should fall ill as an event planner, what can you do about it? After all, sickness is inevitable, especially in your profession. You need to be certain that you can soldier through your illness without letting…

Be Ready, This Could Happen To Any Of Us

For the last two weeks we focused on everything that you need to know about employees, from getting them to keeping them. They are a very important part of your company as an event planner, and this next week we are going to focus on something that you also need to focus ample attention towards: safety. From security threats to personal health, it is important to be knowledgeable and take even little steps to be sure that you have a healthy, happy event attendees & staff. We will be focusing on the following topics to help you be sure that you…

Five Mistakes Made By Inexperienced Event Planners

One thing a lot of people tend to forget – particularly in our rather perfectionist society – is that nobody’s perfect. Planning an event is a pursuit that requires a great deal of hard work, strategic planning, and managerial prowess. Particularly as a novice, it’s incredibly easy to slip up. Unfortunately, that’s not really something you can afford to do as an event management professional. If you mess up, you’re potentially destroying two reputations in one – both your own, and that of whatever brand your event is representing. Today, let’s talk about a few of the more common mistakes…

Overbooked: How To Manage Too Many Jobs

As a general rule, I’ve one piece of advice when it comes to overbooking as an event planner – don’t. That’s not very helpful, though. No matter how good you are at your job, you’re only human. Eventually, you’re bound to make a mistake – everyone does at one time or another. How can you avoid losing your mind and keep everyone happy – clients and teammates alike? Let’s talk about that. Don’t Try To Do Everything At Once So you’re overbooked – so what? You can handle all of your clients at once, right? I mean, it’s not like…

Social Media Hiring: Maximize Benefits, Reduce Risk

Gone are the days when social media was in its infancy. This is mainstream in today’s world, with hundreds of millions of people using platforms such as Twitter, Facebook, and LinkedIn to communicate with others. From a hiring perspective, the use of social media is on the rise. In a 2013 study conducted by the Society for Human Resource Management (SHRM), 77 percent of respondents admitted to using social networking sites to recruit candidates. While there are many benefits of using social media from a recruiting and hiring point of view, it is essential to become familiar with the risks.…

In Training And Loving It: How You Can Use Employee Training To Create A Better Workplace Culture

Some people thrive on stress. They enjoy working in high-octane environments where success and failure are only a razor’s edge apart. There’s a good chance that the majority of the people in your event management firm don’t possess that taste for pressure. And even if they do, it’s worth mentioning that even stress junkies have their limits – that even people who enjoy fast-paced work still won’t be happy if their work environment is completely toxic. Whether you’re an event management professional with their own firm or simply a key decision maker in your organization, it falls to you to…

Best Ways to get Employees to Volunteer to Work an Event

Imagine this: you have a big event coming up. The last piece of the puzzle is to hire a knowledgeable, customer service oriented event staff. You have two options: Ask current employees if they are interested in volunteering Hire temporary workers There may be benefits of both, but the first choice is almost always better. Not only are these people volunteering their time (meaning you don’t have to pay them), but they are more familiar with what you are trying to accomplish. This brings us to one very important question: what can you do to get employees to volunteer to…

How You Can Use Eventbrite To Supercharge Your Events

Today, we’re going to be putting together a tutorial for Eventbrite, one of the most powerful ticketing and registration management applications in the world. By using it, you can essentially make event registration a cakewalk for your guests from beginning to end – in addition to getting an awesome-looking event page and formidable marketing campaign on its feet. Let’s dive right in – how can you use Eventbrite to make your events better than ever? The Setup Process One of the greatest things about Eventbrite – and perhaps the thing that’s made it so popular as an event management tool…

Managing Your Team When Something Goes Wrong

Your event team – volunteers in particular – are an important element of every event you run. It’s imperative that you properly manage your team to ensure you keep things running smoothly. Unfortunately, that isn’t always going to be possible. Sometimes, in spite of your best efforts, something is going to go wrong.

For one reason or another, members of your team may fail to do their jobs properly. Don’t let it derail your event. By acting quickly and decisively, you can make sure that a minor problem with your volunteers doesn’t transform into an outright catastrophe.

But what can you do?

The Benefits of Finding Event Workers In House

Planning an event is a lot of work. At the same time, it can be quite a bit of fun. When the big day (or days) finally rolls around, you want to know you did everything possible to take care of each and every detail. The difference between a successful event and one that comes up short is often times the staff. You put a lot of time into attracting an audience. Now, you have to serve each and every attendee to the best of your ability. This all starts with hiring the right event staff. Will you contact a…

Why You Need Proper Harassment Policies

Let’s say you’re running an event, and one of your guests is harassed by one of your new volunteers. That’s a bit of a nightmare where PR is concerned, isn’t it? Now take things a step further – imagine you’ve no idea how to deal with such an incident; that you don’t have any harassment policies in place that dictate how you and your team should respond. Let’s take that story a step further. That guest, disgruntled at how your events team mishandled the situation, ends up taking you to court for what happened. Now not only are you dealing with a…

Five Ways Event Planners Can Recharge Their Creative Juices

Discover the top five ways event planners can recharge their creative juices and overcome creative burnout. Hey there, folks! Today we’re going to talk about creative burnout, and its role in event management. As you well know, creativity is one of the many traits shared by the word’s most successful events professionals – and it’s something you’ll need to have in droves if you’re ever to succeed. But what happens when the well runs dry? It’s bound to happen eventually – and a big part of being a creative thinker lies in recognizing it for what it is, and taking…

How Much Should You Spend On Event Marketing, Really?

We all know that it’s extremely important to market your events effectively. If you don’t get the word out, you don’t sell tickets. If you don’t sell tickets, you don’t meet your budget projections. And if you don’t meet your projections… Yeah, you get the idea. What I’d like to discuss today – aside from how to market, we’ve already talked extensively about that – is how much of your event budget you should allocate to marketing. This doesn’t just apply to event management, of course. The question of how to know when one’s spending their marketing budget effectively is…

What Exactly Is A Strategic Meetings Management Program

Strategic Meetings Management may well be one of the most commonly-misunderstood business methodologies in the world. Perhaps that’s one of the reasons meetings are so widely and universally decried as horrendous time-wasters – no one really has a decent understanding of how to tap into them. Let’s see if we can’t change that. Today, we’re going to take a brief look at the precise meaning of strategic meetings management. We’ll go over the reasons a business might use such a program, and examine what SMM is – and isn’t. By the end of the piece, you’ll hopefully have a more…

Event Staffing Mistakes to Avoid at All Costs

As you begin to plan for an upcoming event, there won’t be a day that goes by when you aren’t making big decisions. Which venue is best? How much do you want to spend? Are you comfortable with the features and amenities of the space?

Support Your Team & Avoid Event Burnout

Tell me if this sounds familiar – lately, you’ve been feeling a little out of sorts. You’re stressed. You’re tired. Nothing really seems as exciting as it used to – where once you were energetic and passionate about your career, now it’s a struggle to even drag yourself out of bed every day. My friend, you might be suffering from a case of burnout. For one reason or another, the difficulty of being an event planner – the high-octane life associated with the career – has finally managed to bring you down. It’s time for you to take a step…

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