Last Updated on October 7, 2021
Smartphones have changed the world. Of that, there can be no doubt. Today, we’re more connected than we’ve ever been before – and we can work from just about anywhere as a result.
Particularly for professions which require a great deal of travel, collaboration, and field work, this technology has been a godsend.
Event management is one such profession. Not only do you have access to a host of powerful, full-featured event planning apps through your phone, you’re able to instantly connect and communicate with members of your events team. In short, your Smartphone is one of the most powerful tools in your arsenal.
Unfortunately, it’s also something of a double-edged sword.
If your event management firm doesn’t understand mobile compliance, then there’s the constant possibility of a data breach. See, not every network is 100% safe – if even one member of your events team connects to your platform through unsecured WiFi, then all your information runs the risk of becoming compromised. That includes everything from attendance metrics to financial details of clients and attendees.
Yeah, you don’t want any of that data falling into the wrong hands.
So, what can a technologically savvy event manager do to ensure that their information is kept safe? How can you ensure that none of your employees are putting themselves – and your firm –at risk? There are a few ways.
Educate Your Team
The vast majority of data breaches are the direct result of human error. What that means is that by properly educating both your events team and yourself, you can make your firm exponentially safer. With that in mind, let employees and volunteers know what they need to do in the event that their device becomes compromised. Instruct them on what networks are safe to connect to and which ones should be avoided. Inform them on application safety.
Basically, cover your bases by letting everyone know how they might be attacked.
Use A VPN
One of the best ways to keep your mobile connections secure is through a Virtual Private Network (VPN). With this tool, you can establish secure, remote connections through which your employees can connect with both your server and with one another. All data transferred in this way is kept safe, and the risk of anyone getting hold of anything they shouldn’t have is pretty near eliminated (as long as they connect exclusively through the VPN).
Last, but certainly not least, it might be worthwhile to look into sandboxing – basically, where you run an application in such a way that it can’t be touched by any outside influences. Although this can create a few problems in its own right, a sandboxed event management platform can generally be run safely even on a device that’s otherwise compromised.
Mobile technology is one of the most powerful tools in the arsenal of an event planner – but it can also be a devastating weakness if you don’t know how to keep it secure. For this reason, mobile compliance and event management go hand in hand. To assume anything different is simply asking for trouble.
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