Why You Should Hire An Event Planner

Last Updated on March 6, 2024

We’ve talked a great deal about what’s involved in a successful event, and how it can help send your brand’s reputation soaring. We’ve examined the sort of traits you need to run an event, and the sorts of platforms that could prove useful.

Today, we’re going to discuss why, all of these details should be someone else’s problem. We’re going examine why you should hire an event planner, instead of doing everything yourself.

Why You Should Hire An Event Planner-01One of the most oft-raised arguments against hiring an event planner is tied to cost. Why should you bother spending money on a professional when you and your employees can just as easily do the job yourself? First and foremost: doing so will save you a great deal of money.


Hiring an event planner can save you a ton of money

Most halfway decent events planners have strong working relationships with suppliers, vendors, and venue owners. Through these relationships, a quality planner will be able to receive a considerable discount; this is then passed on to whatever organization they have to be working for.

Furthermore, an event planner’s network tends to include a number of different agencies to which you might not otherwise have access. And, because of their connections, it saves time for you, too.

Event planners make your events less risky

With an event planner, you’ll have to worry considerably less about logistics than if you were running the show yourself. Instead of carrying out an exhaustive search to find the right vendors or catering company, you can simply ask your planner to look in their address book. Instead of having to spend hours calling around to find a venue or track down a guest speaker, you can simply put the task on their plate.

Why You Should Hire An Event Planner-02Event planners help you execute faster

You’ll spend a great deal less time putting everything together, meaning you’ll have a great deal more time to spend on polish; more time to spend networking and making everybody feel welcome instead of running around like a madman making everything work.

There’s also the small fact that an event planner tends to know what they’re doing. They know what works and what doesn’t, they know what people want, and they know how things need to be set up in order to avoid a catastrophe.

In short, event planners are knowledgeable enough to prevent you from making terrible mistakes that might kill your event.

Speaking of mistakes, I’d like to bring up a lovely little principle known as Murphy’s Law. This rather cynical theory holds that whenever something can go wrong, it will. It also likely applies to your event—proportionate to how important success is to your brand, of course.

In Summary

Why You Should Hire An Event Planner-03Without someone at your side to troubleshoot the many possible complications and road-blocks, you might stumble both during the planning process and during the event itself. Have you ever tried fixing your pipes without a plumber’s help? It’s a little something like that, except instead of backed up sewage, you’re looking at a potential brand crisis—something you definitely want to avoid.

There’s nothing stopping you from running your own events, of course. Some people do tend to have a knack for it, while others no matter how much they want to, don’t have the budget to hire an event planner. At the same time, it’s still worth asking yourself whether or not you strictly need to do things on your own.

Hiring an event planner instead of shouldering the burden yourself can—aside from preventing a few extra gray hairs—save you time and money; both of which can be spent on making things bigger, better, and more enjoyable for everyone involved.